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BFS Curia notes June 20, 2018

posted Jun 21, 2018, 8:11 PM by Forgotten Sea
Baronage & Officers
Seneschallate (Caitilin) seneschal@bfs-kc.org
  • IBFCC Gym reserved from 6-9 PM every Wednesday for the period of Oct 17, 2018 - Apr 24, 2019
  • IBFCC Hocker Grove A reserved from 6-8 PM on second Wednesdays (Curia) for th period of Jun 20, 2018 - Apr 10, 2019.
  • Do not use the background check form on the Kingdom website. The correct form will be updated on the website soon.
  • BFS Event Proposal form is now available under Events in the Baronial Documents folder (https://sites.google.com/site/forgottensea/about/baronial-documents)
  • Lilies gate day
    • There was difficulty this year in getting enough volunteers for the first Saturday gate shifts.
    • An ongoing issue is that most Barony members are setting up camp on the first Saturday.
    • This year, the Lilies autocrats were also from BFS and had many local members assigned to other event tasks.
    • Also this year, the meeting schedule was not published until very late so it was difficult for people to commit to a gate shift.
    • It was decided that this year was unusual and no changes would be made at this time.
Baronage (Soren & Rowan) baronage@bfs-kc.org
  • Need an autocrat to organize a Baronial Moot / Pennsic Pity Party. Possible dates would be Aug 4, 5, 11, or 12 (pick one). The Baronial requirement to have two autocrats will be waived for this event as the Seneschal can be the backup event steward. There will be no gate fee, but donations will be accepted.
  • Baronial folks did SO MUCH during Lilies War and made the Baronage very proud! Our Archery Champion (Asher) one-shotted and won the opening archery tournament!
Knights Marshal (John) marshal@bfs-kc.org
  • Derrick is John's emergency deputy.
  • There has been a Stile rule change regarding two handed weapons and gauntlets. The loaner gear is being updated to comply with the new rule that will take effect in July.
  • After July, the Barony may also need to have a Stile Marshal. This is pending a rule change regarding group size or fighter population.
Archer Marshal (Janos) archer-marshal@bfs-kc.org
  • Monday evening practice continues to go well.
  • Looking for a replacement, so please send letters of interest to archer-marshal@bfs-kc.org with copies to seneschal@bfs-kc.org and baronage@bfs-kc.org.
Chatelaine (Josefina) chatelaine@bfs-kc.org
  • Emerick will be replacing Josefina as Chatelaine soon.
Chronicler (Narcissa) chronicler@bfs-kc.org
  • This quarter's Clarion is almost finished, but still accepting content.
  • Looking for a replacement as her warrant expires in Dec 2018. Please send letters of interest to chronicler@bfs-kc.org with copies to seneschal@bfs-kc.org and baronage@bfs-kc.org.
Exchequer (Anna) exchequer@bfs-kc.org
  • Aileth will replace Anna as Exchequer in Jan 2019.
  • See Financial Committee notes below.
Fountain Pursuivant / Herald (Zarah) herald@bfs-kc.org
  • No report.
Minister of Arts and Sciences (Aelin) artsandsciences@bfs-kc.org
  • Tons of classes during Lilies.
  • Queen's Prize Tournament is in September and the window to register is shorter than usual.
Web Minister (Ayisha) webminsiter@bfs-kc.org
  • Kagetora will be replacing Ayisha as Web Minister in July.
  • Get Barony news to the Web Minister by Sunday for publishing on Monday.
  • No further word on a Facebook group policy from Society but it is in progress.
  • Discussion and Populace News groups have been created in Groups.io but are still being tested. These will replace the Yahoo discussion groups.
  • Kingdom has begun setting up some official groups in Google. It is unknown if they plan to create any at lower levels.
Quarter Master (Avraham)
  • No report.
  • If anyone is interested in running Youth activities at Feast of Eagles, please contact Adelaide or Melodia. As Kingdom MoY and Deputy, they are in charge of youth activities and neither one can be there but will help setup the activity with you.
  • If anyone is interested in the two open Deputy positions to the Kingdom Seneschal, please contact Brendan and seneschal@calontir.org. Th positions are Waiver Secretary and Deputy Seneschal of the West.
  • Logan learned that the Barony of Vatavia is going to request for Tournament of Valor be held over Memorial Day weekend again in 2019. In 2018, Forgotten Sea with Horse & Falcons (normally held over Labor Day weekend) were instructed by the Crown to conduct an experiment to see if a switch in dates would negatively or positively affect either event and if it should be made permanent. Battlemoor was previously being held over Labor Day weekend and causing Tournament of Valor to suffer; however, that event will most likely be moved to the Independence Day weekend for the foreseeable future.
  • Beginning in 2019, th MO Dept of Conservation will require a DVM (vet) to be onsite full time during any event on their sites where equestrian activities will be held. This could be an issue with using the Kelsey Short Youth Campground for Hose & Falcons in the future. Caitilin will contact Malachi to see what the exact rules will be for 2019.
  • Logan is going to petition the Crown for a change in dates for the Fall 2019 Crown Tournament. He would like to use the Columbus Day weekend to hold a proof of concept for moving Lilies War to that long weekend instead of the week long event in June.
  • CalonCon July 21:
    • No expenses.
    • Konstantia will coordinate dinner afterwards.
  • H&F Sept 1-2:
    • Jaida and Aelin are working on their proposal.
    • Playing with Fire will happen during the event.
    • TRM wants a privy chamber.
  • Kris Kinder Dec 8
    • Advisory group met after Curia to lay out roles, responsibilities, scheduled meetings, action items, and communication method. Meetings will be held after Curia every two months starting in July. The July-November meetings will be closed to just the advisory group and event staff. Meetings in January through May will be open to the populace.
  • Winter Coronation 1/11/2020
    • Barony is responsible for a bid that is due 1/12/2019.
  • Spring Crown Tournament 4/10/2021
    • Barony is responsible for a bid that is due 4/11/2020.
Financial Committee
  • Baronage can no longer be signatories on the bank account. Signers will be updated to Exchequer (Anna), Deputy Exchequer (Aileth), Seneschal (Caitilin), and Deputy Seneschal (Aed).
  • We have $17,460.71 in our account.
  • Caitilin will check to see if we will be getting the damage deposit for 2017/2018 rentals returned.